Marketing, customer satisfaction and loyalty
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Ryanair: the best complaint letter ever sent + tips to get compensated

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Complaints are important for companies aiming at improving customer satisfaction and loyalty. Yet, most companies don’t answer complaints (50-60% according to the interview of Prof. Davidow you can listen below), which is a very frustrating experience for complainants. This is what you should expect if you ever want to complaint to Ryanair. What you also may expect from Ryanair’s answer to your complaint is a defensive attitude. Based on my long complaining experience and the numerous “fights” I’ve won, here are my tips. In this article you’ll also find some distraction in the form of a complaint letter (probably the best I’ve ever read) sent by a dissatisfied customer to Ryanair.

Table of contents

Ryanair’s worst practices

Although Ryanair made its complaints’ statistics public in 2014 (and quite frankly they weren’t that bad) the 2019 pilots’ strikes shed light on other, less positive, practices. Passengers could expect systematic denial of their rights and long waiting days.

Trying to get compensation from Ryanair is a lengthy process that often ends up in disappointment. Remember for instance in 2018 passengers who received no compensation or those who got a check which eventually got bounced.

What should you expect if you send a complaint letter to Ryanair?

Let’s be honest. You should expect nothing but a denial letter. For a long time Ryanair has loudly claimed its focus on low-costs rather than on service quality. Although Ryanair’s CEO is trying to change things and regain market share, on the field bad employees’ habits are hard to break. This is actually quite common about firms in general and airlines in particular. They first focus on defending their interests rather than being customer centric. You may remember the story of Dave Carroll and United Airlines (don’t miss Dave Carroll’s interview here), or that of Kenny and Crédit Mutuel. Both achieved millions views on YouTube.

Unfortunately Ryanair’s bad practices tend to propagate to other airlines those days. A study published by consumer watchdog Which? in 2017 revealed that airlines’ decision to refuse compensation to passengers was incorrect:

  • in 83% of cases for Norwegian
  • in 77% of cases for Ryanair
  • in 69% of cases for Thomson
  • in 73% of cases for Iberia
  • in 48% of cases for British Airways

A Scientist’s View on Customer Claims Management

Prof. Moshe Davidow is one of the world’s leading experts in customer complaint management. We had the pleasure of producing a podcast with him on the topic of customer satisfaction. In the excerpt below, he discusses the issue of customer complaint management and gives us several insights on what practices companies should follow.

What should you do to enforce your rights

It happened to me that on my way to the RecSys conference in Vancouver, my flight was delayed 5 hours. I was flying with Air Canada from Brussels on that day. I wasn’t expecting any issues in getting compensated but Air Canada opposed all kinds of fallacious arguments to refuse compensation. The case had to be brought to court and I eventually won. I took slightly over a year to win.

I knew I was right and I had taken all precautions to prove it:

  • I innocently asked a flight attendant what the reason for the delay was and I recorded it (“tires had to be changed and there was no tire available at the departure airport”)
  • I didn’t take advantage of the free miles voucher Air Canada gave us when we arrived (which would have forfeited my rights)
  • I kept all receipts
  • I took pictures of the delay announced on the screen

I asked RefundMyTicket to act on my behalf but even they faced difficulties and took the case to court 12 months after the flight. Once the legal process started however, Air Canada magically started to cooperate and paid the expected compensation

This is what you should do to get compensated by Ryanair

If your flight is delayed and if you think you are eligible for a compensation, don’t lose your time writing a complaint letter to Ryanair (except if you want to vent your frustration; in that case use this form). Let professionals do it for you. They have better chances of success and will handle everything for you. The only thing you need is patience. A lot of patience.

Here are a list of firms that can handle your claim on your behalf. They work on a no-cure-no-pay principle. Pay nothing, submit your claim and wait. I used RefundMyTicket but there are many other firms of this kind: FlightRight or AirHelp.

Success fee vary from one company to the other. Make sure to compare before making a decision. Once you have “hired” a company to handle your claim you won’t be able to change.

A complaint letter to Ryanair that makes history

I stumbled upon an amazing complaint letter recently on the Dear Customer Relations website.  This letter was originally posted by James Lockley on Facebook and ridicules Ryanair’s employees’ bad practices. It’s an amazing piece of text that will certainly make your day, especially if you once flew with the Irish airline.

The complaint letter posted by James Lockley on Facebook.

The complaint letter posted by James Lockley on Facebook.

What most struck me in the answers provided by Ryanair’s employees is their total lack of empathy, inability to be creative and deviate from the rules, and their unwillingness to take initiative. Initiatives taken to better satisfy a customer should be rewarded; a company where they aren’t or where employees are afraid of taking initiatives is totally wrong on what service quality and satisfaction means.

It seems that O’Leary still has a much to do to improve his firm’s brand image.

Happy reading …

complaint-letter-ryanair

Dear Sir/Madam,I am writing for the attention of your customer experience team. I am definitely a customer, and believe me, you didn’t fail providing us with an experience.

My wife and I had booked to fly from Stansted on the Thursday 17th April, evening flight to Bratislava. After 2 hours of fun, fun, fun, stuck on the M25 doing 20 mph, we arrived at Stansted check in with just one hour until the flight. Knowing the strict Ryan Air policy on ‘check in closes 40 mins before the flight’ as you are the Low Fare Taxi of The Skies, we went straight to the Ryan Air assistant and explained our plight. She said we were still within the time and all would be fine but we had to make the attendant at check in aware and he would assist from there.

We approached the attendant as instructed and explained. Unfortunately, in the main part, due to him being a child, and forgetting to bring his mother to work, he heard only half of the words before his brain fell apart like a wet cake. He led us to the line for closing gates, advised we should wait and all would be ok. We stood patiently in the line for 20 minutes. We got to the front of the line and the lady, who we shall from this point refer to as Vacant, explained that she had literally just that second closed the flight and we had missed it. We complained that we had done as instructed and she said it was the child’s fault because he should have advised her that we were trying to board a closing flight and that because he hadn’t told her it was therefore our fault we had missed the plane.

Confused by this process of blame apportioning, another check in clerk, who we shall refer to as Not That Bright, tried to blame us for not responding to the last call for the flight as we should have made ourselves known. I argued that the last call had not been made. Not That Bright then questioned Vacant on whether she had done a final call. Vacant did what she does best and looked, well,…… After establishing that the child had not informed Vacant we were here, and Vacant had forgotten to do a last call and that all of this was irreversible, and my fault, Not That Bright and Vacant conferred to agree this was not a problem they wished to deal with and told us to get in a very, very long line of very, very unhappy people at the quite wrongly titled ‘Customer Services Counter’ as it was in fact a Customer Shouting Desk. We complained and requested the attention of a manager.

Out came Colin, a man so angry all his hair had literally fallen out. He was so aggressive I can only assume he had accidentally inserted something sharp into somewhere private and been unable to remove it before he came to work. He was definitely a middle Gimp. I know this as Vacant and Not That Bright were clearly quite scared of him, and he can’t have been a Big Cheese as he was talking directly to customers and we all know from the papers that no-one in Big Cheese management at Ryan Air has ever seen, let alone spoken to an actual customer.

Middle Gimp had clearly listen hard at Ryan Air Middle Gimp school as he managed to take two perfectly calm and sane adults and in a matter of seconds reduce them to angry people considering violence.

‘Check in opens 3 hours before the flight’ he barked repeatedly as if it was the answer to every question in life. We tried to ask Middle Gimp direct questions about why it was necessary for us to miss the flight because the Child had forgotten to do his job, and Vacant had forgotten to do hers.

‘Why is this our fault, and why should we miss the flight because Ryan Air staff have admitted they made errors?.

‘Check in opens three hours before the flight’

‘Do you acknowledge we have just cause for complaint as we tried to do the right thing and the only reason we are not on the plane is because of communication failures with Ryan Air Staff?’

‘Check in opens three hours before the flight’

‘What colour are my trousers?’

‘Check in opens three hours before the flight’

‘Do you think economic sanctions on Russia will diffuse the escalating situation in Ukraine?’

‘Check in opens three hours before the flight’

‘Were Man Utd right to fire David Moyes?’

‘Check in opens three hours before the flight’

‘My tinkle is hurting, could you take a look if I promise not to tell anyone?’

‘Check in opens three hours before the flight’

Middle Gimp then conferred with Vacant and Not That Bright, and agreed that this was all our fault as we should have noticed that Child had made an error and we should have called the flight ourselves to assist Vacant in doing her job because she was clearly busy being, well,…… Middle Gimp then insisted we go to customer the Customer Shouting Desk, as he was definitely not going to do anything else. This was handy as the queue was very long so that by the time we would reach the front the plane would be half way to Bratislava and the problem would be solved.

We waited patiently in line as customer after customer stood at the desk to hear the same song;

‘No, no, I can’t do that, no, there are no Middle Gimps available, no, no, sorry, no, give me all your money’

We got to the Customer Shouting Desk and explained our plight to the lady there (who was actually very nice and clearly should not be working for Ryan Air as a result). She apologised but explained that Middle Gimp had finished being angry for the day and had returned to his padded cage, and there were no other Middle Gimps around. We would have to book in to the flight for the next day and we would have to pay £110 each to change the ticket. When she tried to re-book the flight she said that the flight we had tried to get was actually delayed by 1 hour and still at the airport and that what we should do is run to the gate with all our luggage, she would call through and they would check our bags into the hold at the gate. We ran as fast as we could, which is not very fast because I am fat, to security to do as instructed. Security advised us that because our flight should have left, even though it hadn’t, the ticket machine would not open the barrier for us and we would need to return to the Customer Shouting Desk.

We waited patiently in the very long queue yet again for about 40 minutes to discover the nice lady had also gone home now so we had to explain the whole thing again to a new lady that looked like all the joy had been removed from her life at birth. She recited the Ryan Air customer services song with a sterling level of apathy and dreariness, I am surprised she could muster the will just to breathe and stay alive.

‘No, no, I can’t do that, no, there are no Middle Gimps available, no, no, sorry, no, give me all your money’

She recited it with perfection, Middle Gimps across the world would have been in awe and the effectiveness of the techniques taught in Middle Gimp School. Seeing no other option but to hand over all our cash and come back the next morning we happily paid and got new flights.

As the new flight was at 6.25am in the morning we decided to get a hotel, we paid £79 for a room and got a taxi.

So, our customer experience was insightful and liberating. From the incompetent Child with a brain so full of girls and Vauxhall Corsa modifications he couldn’t actually listen or speak, through Vacant and Not That Bright who decided on reflection that anything they did wrong was our fault for not pointing it out to them, right through Middle Gimp who made a Tasmanian Devil look calm and Zen like, and the sad one, oh so sad, having every last drop of life sucked out of her by her chosen career at the Ryan Air Customer Shouting Desk. I very nearly jumped over the desk just to give her a cuddle and tell her everything would be alright if she could just muster the will to leave the Ryan Air Customer Shouting Desk and find a more fulfilling job, like starting the very first Israeli pork pie factory, or being a parking attendant in Tower Hamlets, or in fact just resigning herself to a slow and uncomfortable death would have been indistinguishable from the current position and would require much less effort.

The net result of this ‘experience’ was;

New Flights – £220
Hotel £79
Taxi x 2 £50
Worlds most expensive sandwich in the only hotel we could get £35

1 x significant breach of Tort Law (2008 as quoted by Lord Atkin) by Ryan Air, Google it, it’s a cracking read. I will leave you to decide the monetary value of this.

1 x very angry and upset wife, in particular with Middle Gimp for being so unbelievably rude.

1 x Missed wedding reception for our Slovakian family (sorry, forgot to mention this nugget earlier) who all turned up from all over the country to see us for an event we were forced to miss, because Child and Vacant are clueless at best and Middle Gimp has anger management issues.

So, thank you Ryan Air for a comfortable and enjoyable experience. I have watched a program called the news so I fully expect this to land on the desk of the customer services team underneath the empty bottles and sandwich wrappers that you also file there. You treated us badly, you cost us money and made us miss our wedding reception through a display of incompetence I have not seen since Greece was allowed to have money and a cheque book.

I sincerely doubt you will do anything about this, compensate us, apologise, or even respond according to the news, so I have sent this recorded and sign for delivery to absolutely confirm my opinion of Ryan Air and that it is not just ‘lost in the post’

Regards

You bunch of…………….

DJ Lockley

P.S. Maybe Middle Gimp in particular, but Child, Not That Bright, and Vacant should purchase one of your reasonably priced tickets and go to Slovakia (assuming they were actually allowed on the plane). The Ryan Air employees there are smart, clever, bilingual, helpful, and polite and they should in my opinion experience an example of how they should do their jobs. The Slovak staff could explain it to them, but they wouldn’t be able to understand it for them, so it may be a waste of time after all.

Picture : Rob Wilson / Shutterstock.com
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Author: Pierre-Nicolas Schwab

Dr. Pierre-Nicolas Schwab is the founder of IntoTheMinds. He specializes in e-commerce, retail and logistics. He is also a research fellow in the marketing department of the Free University of Brussels and acts as a coach for several startups and public organizations. He holds a PhD in Marketing, a MBA in Finance, and a MSc in Chemistry. He can be contacted by email, Linkedin or by phone (+32 486 42 79 42)

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12 Comments

  1. After problems with making our online Ryanair booking. We added 1 checked bag and seats and checked the cost and paid. The booking email came through without any of the extras.
    This letter sent by DJ Lockley made me feel OK for getting mad and drinking Gin and tonic to help ease the pain.
    I do not want to purchase luggage now at the higher price so I ‘ll just have to wear everything that would have been checked in. My name will be Fat for the Flight Jones

  2. Ryanair has been in business far too long and they should be avoided at all costs.

  3. Still trying to get a response from Ryan Air. Lost my sons bag. Bag containing figure skates and sports equipment for an international camp. He is there and unable to train on the ice. At best we’ve wasted one week. At worst – we won’t ever find the skates again. Cost of £650 to replace. And boys boots need to be ordered from factory which shuts every August.

  4. If you ever purchase a Ryanair flight just make sure your insurance covers “Abandonment ” . There will be a time when using Ryanair will not be covered by your policy . Sound advice is never ever use this airline , price may sound cheap but your replacement flights home will be expensive and not compensated by Ryanair. The process of applying for reimbursement is that all details have to be on one page no more than 4 mb. This whole process is to put you off from applying . This has been our experience of late . Ps we are still married.

  5. Still waiting for refund when they change the flights to over 3 hours my husband has dementia so could not fly in 3months Iv had 173 email from them 9 confirmations of refund back in my bank and 1 email with condolences on my bereavement customer services are a disgrace but wont give up even if I have to sit in the offices at swords and cause havoc

  6. There are three fiscal policies behind Ryanair’s commercial success – and continued existence – despite its being one of the world’s most unpopular airlines. One is that Ryanairs’s ‘cheap’ flights are effectively paid for by the mugs who buy Ryanair’s disfunctional ‘extras’ such as priority boarding and fast track. The second is the ‘penalties’ which Ryanair inflicts on uninformed passengers, for not online-printing a boarding pass. The third secret is that the ground staff, at least at UK airports, are encouraged to regard passengers as toxic distractions to be swatted away like flies or mosquitoes. There are other money-saving scams such as not cleaning aircraft between successive flights; and underpayment of flying staff. But the three pillars of success for this monstrous scam of a so-called airline, remain those quoted above. Its truly a case of ‘caveat emptor’ if you are unfortunate enough to have to use Ryanair.

  7. Just had the worse treatment from the so called ‘professional staff’ of Ryanair.
    Issues when getting onto plane at Manchester due to an idiotic crew member, issues with being treated like cattle at Budapest airport, a Ryanair check onto the plane staff actually attempting to charge both me and my wife €25 each for our hand luggage, until I pointed out that due to Ryanairs incompetence in introducing this new rip off cost they have had to wait until Dec 1st to activate said rip off.
    And finally over charging for “duty free” items on the plane as it appears now that Ryanair are in control of the European exchange rate euro to GBP, in short a €20 item should be £17.80 Not £19 as quoted to me by a crew member, I pointed out his mistake so he then said oh!!! Ok it’s £18.60 then, obviously maths is a weak point for him.
    I have been trying for 2 days to actually put a formal complaint in place, however Ryanair have an uncanny ability to pass you onto people who wait 40 minutes to tell you that they can’t help as you are contacting the wrong dept or simply cut you off during conversation or live chat, however I am not going to give in, oh yes and I went onto Ryanair to get the receipts for our in flight purchases and guess what We don’t exist on the flight quoted !!!!!! Is this not very very suspect???

  8. The worst example of customer satisfaction today 19.022019 at Ryanair check.in desk Otopeni Bucharest we had experienced
    the most shockingly unprofessional and rude lady if I can call her ”LADY” in her desperate need for more money to squeeze out from Ryanair customers JUST asking her to reveal her hidden badge or her name she was threatening us with the airport, security action and missing the flight
    Name got slipped out by one of her colleagues
    ”Andrea ”

  9. Ryan Air passenger ‘assitance’ (I say that with my tongue very much in my cheek and have to be careful not to bite it off in anger! We took my 80 year old mother to See the Tall Ships for her birthday – on her bucket list – Ryan Air nearly managed to make sure she did in fact kick the bucket! On the way, we realised that it was virtually impossible to push a wheelchair and manoeuvre on board luggage which means assistance passengers are effectively forced to pay more to check their cabin bags into the hold. Forunately other kind passengers helped us out. On arrival at our destination there was no wheelchair once my mother disembarked which meant my mother had to stand and wait ont he tarmac and we were signifcantly delayed leaving the airport resulting in extra charges on the taxi we had booked to meet up at the airport. On the way home my mother was asked if she could manage the plane steps – as she was having a good day and because she likes to be no bother she said ‘yes if she could go slowly’. On disembarkation she climbed slowly down the steps and was puffing on her inhaler when she was then asked to climb back up and come down the lift as the wheelchair and assistance vehicle was on the other side of the plane! We refused not least because my mother was already breathless at that point! Thanks Ryan Air – a truly memorable 80th birthday trip of a lifetime!

  10. We had a similar event this week, 24/9/19 trying to board 1825 Ryanair flight FR1081 at Lisbon terminal 2, all going well until the boarding gate opened and passengers started to queue on the tarmac in sight of a Ryanair plane, we were then told boarding was suspended and we should return to the boarding gate and there was an hours delay, at the same time text messages were recieved from Expedia and Ryanair saying there was a 105 minute delay and the expected departure was 2010.
    After a while we were told we could not stay at the gate as it was airport policy and as we had technically left Portugal we had to re enter the country but this could only be done at Terminal 1, we were put on buses and taken to the other terminal where we had to pass through passport control and customs as if we had just landed, once this was done we were marched across the terminal by a member of Ryanair staff who all of a sudden disappeared near the entry gate for Terminal 1, airport staff then tried directing us to the gates to scan our boarding passes, being uncertain most passengers stuck together and declined which caused arguments which resulted in the young girl member of staff becoming bemused and stressed, retiring from the scene, one passenger tried scanning his pass but was denied entry this alerting security staff who after several arguments denied access to everyone, another young girl from airport staff appeared and after being bombarded by over 40 passengers started to use her phone to enquire internally what the problem was, eventually she advised us that we all had to make our way back to Terminal 2 and directed us all to the public shuttle bus at the entrance, here the disappearing Ryanair pied piper magically reappeared indifferent to the chaos hed just caused to already unhappyfare paying passengers.
    Arriving back at Terminal 2 we all found the queue toward the boarding process almost to the Terminal door, enquiring at the Ryanair desk an indifferent uncaring woman shrugged her shoulders and said we’d have to go to the rear of the queue, we and other Stansted passengers then pushed into the queue upsetting passengers trying to board other flights, this commotion caused security staff to call Stansted passengers to side gate where we were scanned by a handheld scanner checking the passport response by verbal questioning to confirm identities. On teaching security check those who had brought refreshments purchase after the first checkin had liquids confiscated, mine by an ignorant rude security guard who was unsympathetic with our plight stating it didn’t matter how many times we came around hed confiscate our drinks. Some other passengers had trouble getting duty free goods through which caused further delay to the plane whilst this was sorted out. The plane departed at 2028, 123 minutes late with some seat not occupied. No apologies were forthcoming until we landed at Stansted when the pilot gave the standard delay apology and thanking us for flying with Ryanair.
    The whole sorry episode was worthy of a slot on Holidays from Hell TV programme.
    Oh and the reason for the delay… Ryanair had redirected our originsl plane to fly at short notice to Brussels and we had to wait for a replacement, probably to save giving compensation to either set of passengers.
    This was the worst flying experience in 19 years and although not a regular Ryanair customer will in future avoid this company like the plague choosing other airlines even if they are more expensive, also in any return to Portugal Lisbon airport will be avoided if at all possible

    David U

  11. SO FAR FROM MY EXPERIANCE WITH RYANAIR THEY SHOULD ENGAGE THE SERVICES OF NICHOLAS CAGE THEN THEY COULD REBRAND AS CON AIR !!!!!!!!

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